Board meetings are an integral element of good business governance and usually provide the most useful information for companies. However, there are many ways that board meetings can be inefficient and unproductive. This article will discuss simple ways to help keep your company’s meeting sessions lively and productive.
Punctuality and Preparation
It is important to begin the board meeting promptly. Participants should have all the documents they need to read before the meeting begins. Inability of board members to follow a discussion due to lack of background information or context is the main reason for meetings to be ineffective. In addition the board should clearly communicate the agenda to all participants at least 3-4 days prior (or even earlier), so that everyone has the opportunity to read and prepare for the meeting in advance.
Maintaining productivity requires that you adhere to the timings of your meetings as laid out in the agenda. This will demonstrate to the participants that the board is aware of the importance of their time and that they are respected as professionals. The moderator or chairperson www.weboardroom.com/further-active-steps-with-virtual-data-room/ should be on the lookout for any issues and gently guiding discussions to ensure that all agenda items are discussed, and the meeting is completed promptly.
Prioritizing the most important items on the agenda is also important. This will save time on long and uncontroversial reports that could have been dealt with directly by the CEO or the management team or other committees.
